On this page
- Quick summary
- Overview (What is Form CoE Application?)
- Context and workflow
- Do you need this visa?
- Eligibility Category Codes
- Failure prevention (What causes Form CoE Application rejections?)
- What you need (What do you need for Form CoE Application?)
- Checklist (What is the Form CoE Application checklist?)
- Processing times
- Where to file
- Fees
- Form sections (What sections does Form CoE Application have?)
- Choose your path
- Category comparison
- Strategy tips
- Mistake severity
- Examples (What are examples for Form CoE Application?)
- Common misconceptions (What misconceptions surround Form CoE Application?)
- Edge cases and variations
- In-depth guidance
- Scenarios
- Next steps
- Verification
- Related guides
- Resources
- Visual references
Quick summary
#The applicant must meet the eligibility requirements for the benefit category they are applying for.
HIGHLY-SKILLED-PROFESSIONAL: Highly Skilled Professional
Include it with your application package and follow official instructions for submission.
Names, dates of birth, and passport details on other forms Program checklist requirements Supporting documents and translations
Overview (What is Form CoE Application?)
#The CoE Application, officially titled "Certificate of Eligibility Application," is a crucial document in the Japan immigration process, issued by the Immigration Services Agency (ISA). All parts of this application must be completed on JIS size A4 paper (210 mm × 297 mm). Applicants must download the current form and instructions from the official ISA website and review the instructions for their specific eligibility category before starting. It is important to complete all required sections, sign, and submit the form with the necessary evidence.
Note that filing a CoE Application does not guarantee approval, and processing times can range from 1 to 3 months, depending on the category and location. Ensure to verify current processing times with the issuing authority.
First page of CoE Application form
Source: CoE Application PDF
Context and workflow
#Processing time for CoE Application varies by case type and current workload — always check the official ISA processing time tool, as described in the Form PR APPLICATION guide.
Why this matters
- This form acts as a cross-check point: details here must match other forms and supporting documents.
- Inconsistencies often trigger returns or follow-up requests because they create uncertainty in the case record.
Where it fits in the workflow
- Initiating the immigration process for long-term stay in Japan.
- Application receipt (受付票) at the ISA.
- Next stage forms, such as visa application, after CoE approval.
Who uses it
The applicant must meet the eligibility requirements for the benefit category they are applying for. Common filers include those sponsored by an employer for work purposes, students enrolling in a school, and individuals applying under family or designated activities categories. Ensure that your status aligns with the eligibility criteria specified for your category.
When it is used
- HIGHLY-SKILLED-PROFESSIONAL: Highly Skilled Professional
- ENGINEER-SPECIALIST: Engineer/Specialist in Humanities/International Services
- STUDENT: Student Visa
- When applying for Highly-skilled-professional — CoE Application is typically required as part of the application
- When filing CoE Application alongside VISA-APPLICATION (CoE submitted with visa application at embassy)
Do you need this visa?
#Eligibility Category Codes
#Eligibility information for this form. Confirm your category in the official instructions before filing.
This is a shortlist of common categories. The official instructions include many more.
| Code | Who applies |
|---|---|
| General | The applicant must meet the eligibility requirements for the benefit category they are applying for. |
| Eligibility | 申請人（代理人）の署名／申請書作成年月日 Signature of the applicant (representative) / Date of filling in this form 日 Day 注意 申請書作成年月日は申請人（代理人）が自署すること。 The date of preparation of the application form must be written by the applicant (representative) |
Failure prevention (What causes Form CoE Application rejections?)
#Technical rejections
- Form edition matches current version on official website
Substantive weaknesses
- Insufficient evidence of the relationship with the sponsor.
- Ensure eligibility category is correctly identified.
- To avoid sponsor submits incomplete company documentation: Include the company registration certificate (登記事項証明書), most recent financial statements, and a business overview document.
- To avoid applicant qualifications do not match visa category requirements: Verify educational and work requirements for the specific status of residence (e.g., 10+ years of experience or a relevant university degree for Engineer/Specialist in Humanities).
- To avoid coe expires before visa application at consulate: Apply for the visa at the embassy within 3 months of CoE issuance. If expired, the sponsor must file a new CoE application.
What you need (What do you need for Form CoE Application?)
#- The current edition of CoE Application
- Proof of current immigration status
- Government-issued photo identification
- Passport-style photographs meeting specifications
- JIS size A4 paper for printing the application form
- Employment contract
- Company registration certificate
- Financial statements
- Marriage certificate
- Spouse's family register
Checklist (What is the Form CoE Application checklist?)
#- Access the latest CoE Application and accompanying instructions directly from the official ISA website.
- Gather required supporting documents per the instructions
- Complete all required sections of CoE Application
- Confirm all pages are from the same current CoE Application edition
- Sign, date, and submit CoE Application with all required supporting evidence
Sources for this section
Processing times
#| Category | Processing time |
|---|---|
| Certificate of Eligibility | 1 to 3 monthsas of February 2026 |
- Processing time for coe application under "Certificate of Eligibility": 1 to 3 months (as of February 2026).
- Processing times for coe application vary by category and processing location. Verify current processing times with the issuing authority.
- Processing times differ significantly by eligibility category. Initial applications, renewals, and replacements each go through different adjudication queues, and some categories consistently take longer than others.
- Processing times for this form vary by ISA office and current workload. Verify current processing times with ISA.
- While pending: track your case status using your application reference number, respond promptly to any requests for additional documents, and update your contact information with ISA if it changes.
Where to file
#Submit your application at the designated ISA office, embassy, or consulate. Check the official website for the location with jurisdiction over your place of residence.
Submit application
Submit your application at the ISA office or designated embassy/consulate in your country of residence. Check the official instructions for the correct location.
Filing locations and procedures may change. Always verify on the official ISA website before submitting. For related guidance, see engineer-specialist.
Fees
#| Component | Amount |
|---|---|
| Filing FeeThe standard filing fee for form coe application. Check the official fee schedule for the current amount. | See official schedule |
Can the Form CoE Application fee be waived?
Fee waivers may be available for qualifying applicants. See official instructions for eligibility.
What happens if I submit the wrong fee?
ISA will reject your application if the incorrect fee is submitted. Verify the current fee on the official schedule before filing.
Fee waiver: Fee waivers may be available for qualifying applicants. See official instructions for eligibility. For related guidance, see highly-skilled-professional.
Fees change; always verify on ISA.
Form sections (What sections does Form CoE Application have?)
#Sponsor Information
Details about the sponsoring organization or individual in Japan.
- Name of sponsoring organization or individual
- Representative's name and position
- Business address and phone number
- Type of business and number of employees
Applicant Information
Biographical details of the person seeking the Certificate of Eligibility.
- Full name, date of birth, and nationality
- Passport number and expiration date
- Intended period of stay and date of entry
- Current address and occupation abroad
Employment or Activity Details
Specifics of the intended activity in Japan.
- Job title, duties, and salary (for work visas)
- School name, program, and enrollment period (for student visas)
- Relationship to sponsor (for family/dependent visas)
Supporting Documentation Checklist
Required evidence that must be submitted with the application.
- Company registration certificate (登記事項証明書) and financial statements
- Employment contract or admission letter
- Applicant's educational credentials and work experience documentation
- Financial guarantor's bank statements and tax certificates (for student/dependent categories)
Choose your path
#Choose your path based on your eligibility category. Each block summarizes who qualifies, what to file, common mistakes, and typical processing time.
Work (Engineer/Specialist, Intra-Company Transfer)
engineer_specialist, intra_company_transfer
Professionals with a qualifying degree or 10+ years experience being sponsored by a Japanese employer, or employees transferring from an overseas branch.
File with:
- Employment contract
- Company registration certificate
- Financial statements
Common mistakes:
- Submitting incomplete company documentation or missing financial statements
Typical processing: 1-3 months
Family (Spouse/Child of Japanese National)
spouse_of_japanese
Legally married spouse or biological/adopted child of a Japanese national seeking to live in Japan.
File with:
- Marriage certificate
- Spouse's family register
- Proof of relationship
Common mistakes:
- Missing family register or providing an outdated copy
Typical processing: 1-3 months
Student (University, College of Technology)
student
Individuals accepted to a Japanese university, college of technology, or accredited language school with financial support.
File with:
- Admission letter from institution
- Financial guarantee documentation
Common mistakes:
- Insufficient proof of financial capacity from guarantor
Typical processing: 1-2 months
Designated Activities (Working Holiday, EPA)
designated_activities
Participants in bilateral working holiday agreements or EPA nurse/caregiver programs with Japan.
File with:
- Program acceptance documentation
- Passport and application form
Common mistakes:
- Applying outside the age limit or program window for working holiday
Typical processing: 1-3 months
Category comparison
#| Category code | Eligibility | Typical filing companion | Auto-extension? | Premium processing? |
|---|---|---|---|---|
| engineer_specialist | Bachelor's degree or 10+ years experience in relevant field | Employment contract and company registration | N/A | No |
| intra_company_transfer | Employee of foreign company transferring to Japan branch for 1+ year | Transfer order and company documentation | N/A | No |
| student | Accepted to accredited Japanese educational institution | Admission letter and financial guarantee | N/A | No |
| spouse_of_japanese | Legally married spouse of Japanese national | Marriage certificate and spouse's family register | N/A | No |
| designated_activities | Working holiday, EPA nurse/caregiver, or other designated program participant | Program-specific documentation | N/A | No |
Strategy tips
#Mistake severity
#| Mistake type | Severity | How to avoid |
|---|---|---|
| Sponsor submits incomplete company documentation | Delay | Include the company registration certificate (登記事項証明書), most recent financial statements, and a business overview document. |
| Applicant qualifications do not match visa category requirements | Rejection | Verify educational and work requirements for the specific status of residence (e.g., 10+ years of experience or a relevant university degree for Engineer/Specialist in Humanities). |
| CoE expires before visa application at consulate | Voided | Apply for the visa at the embassy within 3 months of CoE issuance. If expired, the sponsor must file a new CoE application. |
| Inconsistent information between CoE application and visa application | Rejection | Ensure all personal details, employment terms, salary, and dates match exactly between the CoE and the subsequent visa application. |
Examples (What are examples for Form CoE Application?)
#- Strong application: An applicant submits the form with all required documents and receives a timely decision.
- Common weakness: Sponsor forgets to sign; form returned, causing delay.
- Strong application: An applicant carefully reviews the eligibility criteria, completes the form on JIS size A4 paper, and includes all necessary signatures and documents, resulting in a smooth processing experience.
- Strong application: Professionals with a qualifying degree or 10+ years experience being sponsored b submits with required evidence; receives Residence Card (在留カード / Zairyu Card) in approximately 1-3 months.
- Strong application: Legally married spouse or biological/adopted child of a Japanese national seekin submits with required evidence; receives Residence Card (在留カード / Zairyu Card) in approximately 1-3 months.
- Strong application: Individuals accepted to a Japanese university, college of technology, or accredi submits with required evidence; receives Residence Card (在留カード / Zairyu Card) in approximately 1-2 months.
Common misconceptions (What misconceptions surround Form CoE Application?)
#- Filing this form does not guarantee approval of the underlying case
- Filing does not automatically authorize continued stay regardless of current status
- Some applicants assume that submitting a CoE Application ensures a visa will be granted; however, it is only a step in the process and does not guarantee visa issuance.
Edge cases and variations
#- If you are asked to submit or update CoE Application, treat it as a package update: check every place the same details appear and keep them consistent.
In-depth guidance
#How to complete this form reliably
Treat CoE Application as part of a system, not a standalone document. Most delays happen when details conflict across the form, supporting documents, and other parts of the application package. Before you start, gather the documents you will reference and decide which one is the source of truth for each field.
Fill the form in one sitting if possible. Partially-completed forms are where inconsistent edits creep in. When you finish, review each section and ask "what evidence in my package proves this statement?"
Scenarios
#An IT company in Tokyo sponsors a Chinese software engineer for an Engineer/Specialist in Humanities visa. The company submits the registered company copy, financial statements, the applicant's computer science degree, and a signed employment contract.
The CoE is issued in 6 weeks. The applicant applies at the Japanese consulate in Beijing and receives the visa in 5 business days.
Start early and have all documents ready. Complete applications with strong evidence are processed faster.
A language school sponsors a Vietnamese student, but the financial guarantor's bank statements and tax certificates are incomplete.
Immigration requests additional evidence (追加資料), delaying the CoE by 2 months. The student nearly misses the semester start date.
Ensure the financial guarantor provides comprehensive documentation (bank statements covering 6+ months and tax certificates) upfront to avoid requests for additional materials.
A sponsor receives the CoE in January but the applicant does not visit the embassy until May due to scheduling conflicts.
The CoE has expired (3-month validity).
Act promptly after receiving the CoE. The 3-month validity window is strictly enforced with no extensions.
Next steps
#- Application receipt (受付票) at the ISA.
- Await decision on CoE application.
- If approved, use CoE to apply for a visa at a Japanese embassy or consulate.
- Provide photograph and fingerprints at port of entry.
- Receive Residence Card issuance at Immigration Services Agency office.
Verification
#This guide is based on official ISA instructions for the CoE Application and is updated with any changes to form editions or filing rules. Always confirm current requirements on the official ISA website.
Visual references
#CoE Application quick reference guide PDF
FAQs
Can I apply for a CoE and a visa simultaneously?
Depending on your eligibility category, you may be able to file the CoE Application alongside a visa application, but this is not universally applicable.
What is CoE Application?
The Certificate of Eligibility Application, known as the CoE Application, is an official form issued by the ISA. It is crucial to consult the official instructions to ascertain its relevance to your specific circumstances.
Where can I get CoE Application and its instructions?
Download the current edition of CoE Application and its instructions from the official ISA website. Always verify you are using the most recent form version before filing.
Do I need to provide a mailing address for CoE Application?
You need a reliable mailing address for notices and card delivery. If you do not have a stable address, ISA allows alternatives (e.g., a representative's address or safe mailing options) per official rules — review the instructions for your situation.
When will CoE Application be processed and what is the workflow?
Processing timing for CoE Application varies depending on the filing category, processing location, and current application volume. Standard processing can range from a few weeks to several months. Before submitting, check the official ISA processing times tool for the most current estimates. After filing, monitor your case status and consider whether expedited options are available.
What are common mistakes when filing CoE Application?
Common mistakes include submitting incomplete forms, missing required signatures, paying incorrect fees, and failing to include all required supporting documents. Even minor errors can cause significant delays or outright rejection of your application. Double-check every section, verify fee amounts on the official ISA schedule, and review the instructions thoroughly before submitting.
VisaMind provides informational guidance only and is not a government agency. This is not legal advice. Requirements can change and eligibility depends on your specific facts. If your case is complex or high-stakes, consult a licensed immigration attorney.
Next steps
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