Form G-1041 Guide

USCIS evaluates the completeness of the information provided on Form G-1041, including the immigrant's full name and date of birth. A common mismatch occurs when the date of birth is not accompanied by the required proof of death if it is less than 100 years ago. Providing additional identifying information can help avoid processing delays.

• Provide the immigrant's full name and date of birth to initiate the search.
• Include additional identifying information such as arrival dates and residences.
• Attach documentary proof of death if the immigrant's date of birth is less than 100 years ago.
• Use legible photocopies of documents to support your request.
• Ensure that all information is accurate to avoid processing delays.

• Incomplete immigrant information such as name or date of birth, which is essential for processing.
• Missing documentary proof of death when required, especially if the immigrant's date of birth is less than 100 years ago.
• Failure to sign the request form, as USCIS will not accept requests without a proper signature.
• Not providing legible copies of documents, which can lead to delays in processing.
• Omitting additional identifying information that could help USCIS locate the correct records.

• Complete the form in black ink
• Provide the immigrant's full name and date of birth
• Attach proof of death if the immigrant's date of birth is recent
• Include legible copies of supporting documents
• Ensure the request is signed correctly
• Provide accurate contact information

• General Instructions

  Follow the guidelines for filling out the form and submitting evidence.

• Processing Information

  Understand the processing steps and what to expect after submission.

• DHS Privacy Notice

  Review how your information will be used and protected.

• Paperwork Reduction Act

  Be aware of the estimated time required to complete the form.

• Evidence

  Ensure all required evidence is submitted with your request.

• How To Fill Out Form G-1041

  Instructions on how to properly fill out the form and what to include.

• Requestor's Full Name
• Requestor's Signature
• Date of Signature (mm/dd/yyyy)
• Requestor's Daytime Telephone Number
• Requestor's Mailing Address
• Full Name of the Immigrant
• Date of Birth (mm/dd/yyyy)
• Country or Place of Birth
• Date From (mm/dd/yyyy)
• Date To (mm/dd/yyyy)
• Is this date actual or estimated?
• Alias names or variant spellings, if any
• Form G-1041
• What Is the Purpose of Form G-1041?
• Who Should Use Form G-1041?
• birth; or
• When Should Form G-1041 Not Be Used?
• NARA at www.archives.gov/research/immigration;
• naturalization-record-deceased-immigrant;
• how-file-foiapa-request; or
• What Information Is Required To Begin an Index Search?
• A. Immigrant’s full name (last, first, and middle);
• B. Alias names or variant spellings, if any;

• Evidence of identity (passport, government ID, or USCIS-issued document).
• Evidence of current immigration status or admission/parole.
• Evidence that supports the eligibility category selected.
• Evidence of any required family relationship or sponsorship.

• Failing to provide the immigrant's full name
• Not including documentary proof of death when required
• Submitting original documents instead of photocopies
• Omitting required signatures
• Using a stamped signature instead of a handwritten one
• Not indicating if the date of birth is actual or estimated

• Situation: An applicant is preparing G-1041 and must include all required evidence. Task: They submit a complete packet within a 30-day preparation window. Action: They compile identity records, eligibility evidence, and the filing fee before submitting. Result: The petition is accepted without a request for missing items.
• Situation: A filer is close to a deadline for G-1041. Task: They submit within the required 90-day timeline. Action: They finalize the packet and file within the stated window. Result: The case proceeds without a late-filing issue.
• Situation: A petitioner must reference a receipt number. Task: They match the receipt number to the underlying petition. Action: They include the exact receipt number on G-1041 and attach the notice copy. Result: USCIS can verify the underlying filing quickly.

• You can submit original documents with your request; you must only submit copies. USCIS will not return original documents.
• Any name variation will be accepted without additional information; you need to provide aliases to help identify the correct immigrant.
• You do not need to provide proof of death if the date of birth is over 100 years ago; proof is required if the date of birth is less than 100 years ago.
• Submitting incomplete information will not affect your request; USCIS requires complete details to process your request.
• You can use a typewritten name instead of a signature; USCIS specifically requires a handwritten signature.

This guide is based on the official instructions for Form G-1041, ensuring you have the most accurate and current information. It is designed to help you navigate the requirements and avoid common pitfalls. Always refer to the official USCIS website for the latest updates.

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